General Overview
Q: What is Smart Docs in Modern Requirements?
A:
Smart Docs is a Word‑like document authoring module in Modern Requirements that allows users to create, edit, and manage living documents directly within Azure DevOps. [modernrequ...ements.com], [modernrequ...ements.com]
Q: Why should teams use Smart Docs?
A:
Smart Docs eliminates static Word documents by keeping requirements documents synchronized with Azure DevOps work items. [modernrequ...ements.com]
Q: Who typically uses Smart Docs?
A:
Business Analysts, Product Owners, Project Managers, and stakeholders who require structured documentation benefit from Smart Docs. [support.mo...ements.com]
✅ Creating & Editing Smart Docs
Q: How do users access Smart Docs?
A:
Users can access Smart Docs from the Boards menu in Azure DevOps. [support.mo...ements.com]
Q: What is a Smart Doc?
A:
A Smart Doc is a virtual document that contains Azure DevOps work items displayed and managed in a document format. [support.mo...ements.com]
Q: Can users create new requirements from Smart Docs?
A:
Yes. Users can create new Azure DevOps work items directly from within a Smart Doc. [modernrequ...ements.com]
Q: Can existing work items be added to a Smart Doc?
A:
Yes. Existing work items can be inserted into Smart Docs. [modernrequ...ements.com]
Q: Can users remove work items from a Smart Doc?
A:
Yes. Work items can be removed from a Smart Doc without deleting them from Azure DevOps. [modernrequ...ements.com]
✅ Formatting & Structure
Q: Does Smart Docs support rich text formatting?
A:
Yes. Smart Docs supports rich text, tables, images, and inline formatting similar to Microsoft Word. [marketplac...studio.com]
Q: Can Smart Docs automatically number headings?
A:
Yes. Smart Docs automatically applies heading numbers like Microsoft Word. [marketplac...studio.com]
Q: Can users rearrange content in Smart Docs?
A:
Yes. Users can drag and drop content and indent or outdent work items to change hierarchy. [marketplac...studio.com]
✅ Templates & Meta Templates
Q: What is a Meta Template in Smart Docs?
A:
A Meta Template defines which work item types are allowed in a Smart Doc and where they can appear. [modernrequ...ements.com]
Q: Why are Meta Templates important?
A:
Meta Templates ensure consistency and structure across documents. [modernrequ...ements.com]
Q: Can Meta Templates be reused?
A:
Yes. Meta Templates can be reused to create consistent document structures. [modernrequ...ements.com]
✅ Version Management
Q: Does Smart Docs support document versioning?
A:
Yes. Smart Docs includes version management for documents. [modernrequ...ements.com]
Q: Can users compare document versions?
A:
Yes. Users can view red‑line comparisons between document versions. [modernrequ...ements.com]
Q: Can older versions of Smart Docs be exported?
A:
Yes. Older versions of documents can be output when needed. [modernrequ...ements.com]
✅ Importing & Reuse
Q: Can Microsoft Word documents be imported into Smart Docs?
A:
Yes. Users can import Microsoft Word documents directly into Smart Docs. [modernrequ...ements.com]
Q: Can full work item hierarchies be added at once?
A:
Yes. Users can insert full work item hierarchies into a Smart Doc in a single action. [modernrequ...ements.com]
Q: Can Smart Docs be reused across projects?
A:
Smart Docs templates and structures can be reused to maintain consistency. [modernrequ...ements.com]
✅ AI & Automation
Q: Can Smart Docs be used with Copilot4DevOps?
A:
Yes. Copilot4DevOps can generate and insert detailed work items directly into Smart Docs. [modernrequ...ements.com]
Q: What is automatic risk scoring in Smart Docs?
A:
Automatic risk scoring calculates a risk score based on defined factors within Smart Docs. [modernrequ...ements.com]
✅ Reporting & Export
Q: Can Smart Docs generate reports?
A:
Yes. Smart Docs can generate documents and export them to Word or PDF formats. [marketplac...studio.com]
Q: Can Smart Docs be used for formal documentation?
A:
Yes. Smart Docs supports formal documentation processes, including CMMI‑aligned practices. [support.mo...ements.com]
✅ Collaboration & Governance
Q: How does Smart Docs help collaboration?
A:
Smart Docs propagates updated information to all stakeholders, reducing misunderstandings. [support.mo...ements.com]
Q: Is Smart Docs suitable for Agile and Scrum teams?
A:
Yes. Agile and Scrum teams can use Smart Docs to supplement ceremonies and documentation needs. [support.mo...ements.com]
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