Q&A - Rights Management

✅ General Overview

Q: What is Rights Management in Modern Requirements?

A:
Rights Management is a feature that allows project administrators to control user access to specific Modern Requirements modules and their functionalities. [modernrequ...ements.com]

Q: When was Rights Management introduced?

A:
Rights Management was introduced in the MR2020 release. [modernrequ...ements.com]

Q: Is Rights Management the same as Azure DevOps permissions?

A:
No. Rights Management controls access within Modern Requirements modules and works in addition to Azure DevOps permissions. [modernrequ...ements.com]

✅ Supported Modules

Q: Which Modern Requirements modules support Rights Management?

A:
Rights Management is supported for Smart Docs, Baseline, and Reporting modules. [modernrequ...ements.com]

Q: Does Rights Management apply to all MR modules?

A:
No. Rights Management applies only to the modules explicitly supported. [modernrequ...ements.com]

✅ Access & Configuration

Q: Who can configure Rights Management?

A:
Project administrators can configure Rights Management settings. [modernrequ...ements.com]

Q: Where is Rights Management configured?

A:
Rights Management is accessed through the Modern Requirements4DevOps extension under Project Settings. [modernrequ...ements.com]

✅ Permissions & Group Features

Q: What are Group Features in Rights Management?

A:
Group Features represent specific actions that permissions can be applied to within a module. [modernrequ...ements.com]

Q: What Group Features are available?

A:
Available Group Features include creating and editing folders, deleting folders, creating or updating artifacts, deleting artifacts, creating or updating meta templates, saving templates, Smart Report generation, and Smart Report design. [modernrequ...ements.com]

✅ Permission Types

Q: What permission options are available?

A:
Each Group Feature can be set to Allow, Deny, or Not Set. [modernrequ...ements.com]

Q: What does “Allow” mean?

A:
Allow explicitly grants users permission to access a group feature. [modernrequ...ements.com]

Q: What does “Deny” mean?

A:
Deny explicitly prevents users from accessing a group feature. [modernrequ...ements.com]

Q: What does “Not Set” mean?

A:
Not Set implicitly denies access unless permission is inherited. [modernrequ...ements.com]

✅ Inheritance Rules

Q: Do permissions support inheritance?

A:
Yes. Teams and groups can inherit permissions from parent groups. [modernrequ...ements.com]

Q: Can inherited permissions be overridden?

A:
Inherited Allow and Not Set permissions can be overridden, but inherited Deny permissions cannot be overridden to Allow. [modernrequ...ements.com]

✅ Permission Conflicts

Q: What happens if a user belongs to multiple groups?

A:
Deny always takes precedence over Allow or Not Set when permission conflicts occur. [modernrequ...ements.com]

Q: Which permission has the lowest priority?

A:
Not Set has the lowest priority. [modernrequ...ements.com]

✅ Governance & Benefits

Q: What are the benefits of using Rights Management?

A:
Rights Management provides flexible, customizable permissions while maintaining control and security across teams. [modernrequ...ements.com]

Q: Do permission changes take effect immediately?

A:
Yes. Changes take effect immediately for all assigned teams and groups. [modernrequ...ements.com]

✅ Roles & Use Cases

Q: Who typically manages Rights Management?

A:
Project administrators and compliance leads typically manage Rights Management. [modernrequ...ements.com]

Q: When should Rights Management be reviewed?

A:
Rights Management should be reviewed when team roles change or when compliance requirements are updated. [modernrequ...ements.com]